Kanban boards can help you get organised by separating out your to do lists into manageable task cards.

Kanban boards are not just for Project Managers. They can really help you organise your ideas and to do lists no matter your job title.
You could use them for moving house, planning a wedding or a birthday party. When there’s a lot to do, it’s easy to lose track.

Fun fact: Kanban is Japanese for ‘visual signal’ or ‘signboard’. The first Kanban system was invented by Toyota and is over 50 years old.

Kanban boards in it’s simplest form, are status lanes for you to drag and drop tasks (cards) that contain supporting information, into different lanes depending on their activity status. You can create your own custom labels for these lanes and have as many lanes as you like.
The most basic would be To do, In progress and Done at a minimum.

How should you use a Kanban board?

You can have many boards working toward one project. For example you could have a board for copywriting, another for activities with third party suppliers and another board for website development tasks.

Kanban’s are tool to help you get better organised and regain control. There is no set method on how you should use it; though there are a few standard practices we recommend you follow.

The below is just an example of structuring your lanes, though you can have multiple lanes labelled to your own preferences.

Ideas lane

Drop a card in this lane for things you’re yet to explore or to discuss with your developer. As you gain more information, you can update the card description, add comments or even images.

To do lane

This lane can fill up quite quickly, especially if you are gathering content and preparing your future considerations for your website.
Top tip: Cards to do around copy content (with some Kanban providers) will have subtask cards that you can create for individual pages or blog posts, so that your board doesn’t become overwhelmed. Alternatively, you can add tick lists to each card.

In progress lane

Depending on the complexity of your tasks, try not to have more than 5 on the go. The more tasks you’re trying to juggle, the more likely you are to slip up and make mistakes.

Ready for review

This lane would be helpful if you are to go over a design or perhaps get another person to review your copy content before you publish it to your website. Works well for quality assurance.


Keep your tasks here rather than delete them, it’s useful to look back on notes and dates as your website grows.

Other useful features with Kanban boards

Upload information to the card

This will support you in keeping all the task information in one place. These could be links, word documents, images etc. Especially useful if you’re delegating work or is for an idea you know you won’t move to in progress for some time.

Colour coded tagging

Again these are customisable, though you can tag cards for extra visibility. For example mark cards as high priority with red label tags or even to put your tasks into categories such as SEO or Copywriting.

Add members

Invite team members to you board and give them varying levels of access, such as read only or the ability to add new cards.

Tag owners to the card

Tag their account to the card so it’s easily viewable, as to who is owning and working on what.

Leave comments

As well as adding comments to the card to help you keep track of date entries, you can also communicate with your team members by @ them in a comment.

Share your board

If you find Kanban boards useful for personal reasons, you may want to integrate it to your own business and share it with your team or clients with read only or comment only purposes.

Some of our favourite Kanban boards

The below options will all have free trials and starter plans for you to explore and find which one suits you best.
Many of these platforms provide the same functionalities, and is usually just down to personal preference as to which you like the most.
If you ever choose to switch to a different platform, there are often tools to export your boards and cards, direct to your newest Kanban tool as the core functionality for every Kanban board is similar.


Most people working online have used Trello at one point or another – so it’s a great tool to get started with as it’s so easy to use and familiar. And also nearly totally free! Trello has heaps of additional plugins which they call power ups, that can be connected to your account; including but not limited to connecting Google calendars, the ability to vote on a poll and even gifs to put a smile on your teams faces.


Kind of like Trellos big brother, Favro looks a lot more ‘professional’ and streamlined than Trello (which is arguably a bit clunky to look at) and also integrates with other third party tools such as Slack and Dropbox. Though they don’t have a plugin library of additions you can integrate, as they’re a lot more selective on their development partners.


This one is more like Favros big brother but arguably very similar to it. With Wrike, you can easily view your tasks as a Kanban board, or with the click of a button; have the cards with start and end dates organised into a Gantt chart to provide you with a timeline.
Your tasks can be tagged so that they appear on multiple boards. For example, if a new landing page on web development board requires input from the copy content board too.


Monday you’ve likely heard of even if you’ve never used it because it’s well marketed to different user types, as a modern project management tool. Overall, it provides the same functionality as the others though it supports varied styles of Kanban boards, depending if you need it for web development or as a CRM sales team board with pipeline or for marketing purposes. All of their plans are fairly affordable should you wish to add team members past the free plan limit.


This one is a lot simpler than the rest and Notion is a great tool to use if you need to quickly type some notes up. It removes a lot of the formal feelings and noise that the others provide.

Should you get a Kanban board?

Why not? Many of them are free!
We’ve been using Kanban boards for years on our projects and don’t know how we would work efficiently without them.

When you have so much to consider with your website launch and how you’re going to keep up with marketing efforts after that; it can be a little daunting. And that’s why online project management tools are there to help, regardless if you are or aren’t a PM!

You can use a Kanban board to help you consider what to prepare for your website design and launch. It’ll also keep you organised for ongoing works when your launch is complete.
A good website is never finished so make sure to use the boards so that you’re organised and focused on updating the content, listening to feedback from your audience and working toward new ideas and functionalities on your website. There’s always room for improvement. Make your customers website experience unforgettable!


If you’d like to discuss ideas for your website with us then please pop us a message. We’d be happy to advise you and add to your To do list!